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COVID 19 – Policy Statement

Health & Safety

Under the provision of the Health & Safety at Work Act (1974), I understand my obligations, so far as is reasonably practical, to fulfil the statutory duties that are required of me. Furthermore, with the ongoing Coronavirus pandemic, I recognise an additional duty of care for everyone. I will therefore aim to:

  • Maintain compliance to the requirements of the Health & Safety at Work Act and associated Regulations whilst taking into account biological hazards
  • Continue to provide safe and healthy working conditions to any employees, volunteers, subcontractors, clients and visitors whilst making workplace amendments as needed to protect everyone from the virus
  • Provide sufficient resources to monitor and support the continuing effectiveness of the health, safety and welfare management process, which includes COVID secure measures
  • Provide sufficient information, instruction, training and supervision to ensure ongoing compliance to COVID management and that all persons are aware of COVID-19 and how to protect themselves
  • Enhance welfare arrangements to ensure good hygiene levels are maintained at all times
  • Ensure that arrangements are in place for the safe use and maintenance of all equipment / substances that is used by our employees, volunteers, clients and visitors
  • Provide the means for ongoing consultation with all members of staff on any health, safety and welfare related matters
  • Ensure an effective reporting system is in place for reporting incidents and rectifying in a timely manner whilst operating an open door policy to allow persons to speak up
  • Implement emergency arrangements so that everyone understands what to do in the event of a major incident, including potential or confirmed cases of COVID-19
  • See Risk Assessment for more detailed information

Cancellations / Postponements 

In case of further restrictions:

Should there be further restrictions related to Covid-19, that severely restrict or prohibit workshops like, those I provide, I will postpone workshops if at all possible and your place will be reserved for a future date of your choice. However, should workshops not be able to take place indefinitely, I will give you the option to receive a full refund or to hold your place for a future date once workshops can resume.

In case of self isolation:

If you need to self-isolate due to Covid and you will not be able to attend the workshop, please let me know asap and I will give you the option to rebook on a future course. Please be aware that this policy is subject to change due to the amount of fluctuation in the current situation and due to the unknown nature of this Corona virus…Please do bear with me and trust that I will always do my best to accommodate you and be as fair as possible. If you have any specific concerns regarding this – do contact me directly. 

Signed for and on behalf of Wild Woodland Workshops 

Date: 26/10/2020 

Name: Dee Heyward-Ponte Owner / Founder

Risk assessment – Covid 19

Wild Woodland Workshops Assessment carried out by: Dee Heyward-Ponte 

Date of next review: March 2021 

Date assessment was carried out: 27/10/2020

What are the hazards?Who might be harmed and how?What are you already doing to control the risks?What further action do you need to take to control the risks?Who needs to carry out the action?When is the action needed by?
Getting or spreading coronavirus by not washing hands or not washing them adequatelyWorkers Customers VisitorsFollow our guidance on cleaning, hygiene and hand sanitiser: Provide water, soap and drying facilities on site Provide hand sanitiser for the occasions when people can’t wash their hands  Talk to managers at any sites used to ensure they provide with hand washing facilities or that some can be temporarily provided for the duration of workshops.Provide information and guidance for all customers, workers and visitors as to where and how to wash their hands regularly. Identify if and where additional hand washing facilities may be needed  If people can’t wash hands, provide information about how and when to use hand sanitiser – Identify how you are going to replenish hand washing/sanitising facilities – Make sure people are aware of potential issues with their skin for dryness and cracking and advise them on how to avoid or counteract thatWorkshop leader and all participants and visitorsBefore and during each workshop
Getting or spreading coronavirus in common use high traffic areas such as toilet facilities, entry/exit points to facilities, and other communal areasWorkers Customers Visitors Follow HSE guidance on welfare facilities, canteens etc:  Identify:  ➢ areas where people will congregate, eg rest rooms, canteens, changing rooms, reception, meeting rooms, smoking areas, tea points, kitchens etc  ➢ areas where there are pinch points meaning people can’t meet the social distancing rules, eg narrow corridors, doorways, customer service points, storage areas  ➢ areas and equipment where people will touch the same surfaces, such as in kitchens, eg kettles, shared condiments etc ➢ areas and surfaces that are frequently touched but are difficult to clean  ➢ communal areas where air movement may be less than in other work areas, eg kitchens with no opening windows or mechanical ventilation – – Put in place monitoring and supervision to make sure people are following advice and guidelines eg following hygiene procedures, washing hands, following one-way systems – Near-miss reporting may also help identify where controls cannot be followed or people are not doing what they should Agree the combination of controls you will put in place to reduce the risks. This can include but is not limited to:  ➢ limiting the number of people in rooms so that social distancing rules can be met, eg stagger breaks, have maximum occupancy numbers for meeting rooms  ➢ reorganise facilities in communal areas such as spacing out tables in meeting rooms, canteens etc so social distancing rules can be met  ➢ put in place one-way systems in corridors or regularly used pedestrian traffic routes to manage the flow of people moving around and to allow social distancing rules to be met ➢ leave non-fire doors open to reduce the amount of contact with doors and also potentially improve workplace ventilationWorkshop leader and all participants and visitorsBefore and during each workshop
Getting or spreading coronavirus by not cleaning surfaces, equipment and workstationsWorkers Customers VisitorsUse the guidance on cleaning and hygiene during the coronavirus outbreak – Identify surfaces that are frequently touched and by many people (often common areas), eg handrails, door handles, vehicle door handles (inside and outside), shared equipment etc and specify the frequency and level of cleaning and by whom – Train people how to put on and remove personal protective equipment (PPE) that is used for normal work hazards and how to keep it clean – Reduce the need for people to move around your site as far as possible. This will reduce the potential spread of any contamination through touched surfaces – Avoid sharing work equipment by allocating it on personal issue or put cleaning regimes in place to clean between each user – Identify where you can reduce the contact of people with surfaces, eg by leaving open doors – Put in place monitoring and supervision to make sure people are implementing the cleaning regimes – Provide information telling people who needs to clean and when – Provide instruction and training to people who need to clean. Include information on:  ➢ the products they need to use ➢ precautions they need to follow  ➢ the areas they need to clean – Identify how you are going to replenish cleaning products  provide contactless payment, using electronic documents rather than paperwork – Identify other areas that will need cleaning to prevent the spread of coronavirus, eg canteens, rest areas, welfare facilities, vehicles and specify the frequency and level of cleaning and who will do it – Identify what cleaning products are needed (eg surface wipes, detergents and water etc) and where they should be used, eg wipes in vehicles, water and detergent on work surfaces etc – Keep surfaces clear to make it easier to clean and reduce the likelihood of contaminating objects  – Provide more bins and empty them more often  – Provide areas for people to store personal belongings and keep personal items out of work areas – clean things like reusable boxes regularlyWorkshop leader and all participants and visitorsBefore and during each workshop
Contracting or spreading the virus by not social distancingWorkers customers– Identify places where, under normal circumstances, workers would not be able to maintain social distancing rules – Identify how you can keep people apart in line with social distancing rules in the first instance. This may include: ➢ using marker tape on the floor  ➢ one-way systems  ➢ staggering start/end times  ➢ limiting the number of people on site at one time  ➢ having allocated time slots for customers ➢ rearrange work areas and tasks to allow people to meet social distancing rules  ➢ using empty spaces in the building for additional rest break areas where safe to do so – Provide information, instruction and training to people to understand what they need to do – – Provide signage and ways to communicate to non-employees what they need to do to maintain social distancing  – Identify where it isn’t possible to meet social distancing rules and identify other physical measures to separate people. Can include: Limiting the amount of time people spend on the task What are the hazards?  ➢ placing workers back-to-back or side-by side rather than face-to-face when working  Display signs to remind people to socially distance Put in place arrangements to monitor and supervise to make sure social distancing rules are followed – Provide information, instruction and training to people to understand what they need to do – Provide signage and ways to communicate to non-employees what they need to do to maintain social distancingWorkshop leader and all participants and visitorsBefore and during each workshop

More information on managing risk: www.hse.gov.uk/simple-health-safety/risk/ 

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